Comms Leaders GDPR Policy

Comms Leaders’ GDPR, Privacy and Cookies Policy

April 2018

What is GDPR?

In May 2018 new laws will be introduced about how personal data is managed. As a recruiter, we take the privacy of your data very seriously and have been working hard to ensure that we comply with all the new data protection rules.

There are several changes that we are making, but firstly we are giving you control over what information you receive from us.

As well as finding jobs or candidates for the people we work with, we also provide several opportunities throughout the year for networking, information sharing, and relevant debate. Building a communications community is a huge part of what we do and being a part of that is very beneficial for all: whether you are looking for a role; looking to fill a role; or just want to keep up to speed with industry news and trends.

But we can no longer assume that you want to be invited to these events. We will ask all our clients and candidates whether they are happy to receive invitations to and marketing for such events by ‘opting in’. We will have the same opt in rule for all new candidates and clients.

What are our responsibilities with your data?

We are responsible for keeping your data secure and accurate, and for only using it for the purposes that it was acquired. This means that we will contact you every two years to make sure the information we have about you is correct, and we will only send you marketing information if you have ‘opted in’ to receive it.

We will never share your information with any third parties. We will only share it with suppliers if we have your permission to do so for a specific role.

What are we doing to keep your information secure?

We will only store your personal information on our database which is on a secure platform (Bullhorn). We do not work from separate lists outside of the database.

Our emails are all hosted via a securing hosting company, FastHosts.

What are your rights?

You have the right to request from us access to your own personal information.

Additionally, you have the right to request the following from us:

* that any inaccurate information we hold about you is corrected

* that information about you is deleted in certain situations

* that we stop using your personal information for certain purposes

* that your member profile is provided to you in a portable format

* that decisions about you are not made by wholly automated means.

You also have the right to complain to your local Data Protection Authority and a full list can be found here: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

Who will we share personal information with?

We will only share personal information with clients for a specific role. We only do this with your permission (usually written permission where possible).

What information do we hold?

We only hold the information that you send us or tell us about. We do not gain any further information about you from third parties. This information tends to include:

* Name

* Address

* Current and expected salary

* CV, cover letters, skills summaries

* Interview notes.

What GDPR training have we had?

All Comms Leaders partners have been trained in basic GDPR requirements and are aware of the responsibilities that we have as a company.

Who is our GDPR representative?

For any queries about GDPR please contact Rebecca Tarry: rebecca@commsleaders.co.uk

Cookies

This site uses cookies – these are small text files that are placed on your device to help this website to provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

The list below describes the cookies we use on this site and what we use them for. Currently we operate an ‘implied consent’ policy which means that by using our website you agree we can place these types of cookies on your device. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “In Private” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)

First Party Cookies

These are cookies that are set by this website directly.

  • Google Analytics: We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.
  • PPC: These cookies use Flashtalking and Google Analytics to track our PPC campaigns by dropping cookies onto users’ browsers.

Google Analytics

This website sets “first party” cookies through its use of Google Analytics. We use Google Analytics to provide us with non-personal site analytics, which in turn help us improve this website. Google Analytics tracking uses cookies in order to provide meaningful reports about web site visitors’ but they do not collect personal data about you. Google Analytics sets or updates cookies only to collect data required for the reports. Additionally, Google Analytics only uses first-party cookies. This means that all cookies set by Google Analytics cannot be altered or retrieved by any service on any domain other than commsleaders.co.uk.

If you have a concern about how we handle your data, or you would like to lodge a complaint, you may do so by contacting The Information Commissioners Office.

More info on Flashtalking and Google Analytics can be found here:

http://www.google.com/policies/technologies/ads/
https://developers.google.com/analytics/devguides/collection/gajs/cookie-usage
http://www.flashtalking.com/privacy/policy.pdf

Third Party Cookies

These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks.

Cookies are currently set by:

  • AddThis
  • Facebook
  • YouTube

In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.

You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

Emails

Some emails we send we track, at an individual level, whether the user has opened and clicked on the email. We do not use this information at a personal level, rather we use it to understand open and click rates on our emails to try and improve them. If you want to be sure that none of your email activity is tracked then you should opt out of our emails which you can do via the unsubscribe link at the bottom of every email we send.

Blocking and Deleting Cookies

Most browsers allow you to refuse to accept cookies. For example:

  • Internet Explorer – to refuse all cookies click “Tools”, “Internet Options”, “Privacy”, and select “Block all cookies” using the sliding selector
  • Firefox – to block all cookies click “Tools”, “Options”, and un-check “Accept cookies from sites” in the “Privacy” box or select “Clear private data” if you want to delete all cookies.
  • Chrome – click on the Chrome menu in the toolbar, click on “settings”, click on “advanced settings”, choose “Privacy” section, then click on ” Content settings” button and choose either block or delete as appropriate.

Blocking or deleting all cookies will, however, have a negative impact upon the usability of many websites.